March 2026 Minutes

The regular monthly meeting of the Mayor and the Board of Commissioners was held on March 10, 2026, at 6:00 p.m., at the Town Hall, 107 Main Street, Stovall, North Carolina. 

Mayor Jeffrey G. Stovall present and presiding. 

Board Members Present 

Commissioner Barker, Commissioner Hughes, Commissioner Rivenbark, and Commissioner Sneed 

Administrator Present 

Janet Parrott 

Clerk Present 

Ummala Rowley 

Police Present 

Craig Williams 

Mayor Stovall called the meeting to order and began with the Pledge of Allegiance. 

Invocation 

Commissioner Sneed spoke an opening prayer. 

Mayor’s Update 

Mayor Stovall informed the board that the town has received confirmation from McGill Associates regarding the award for the water project, and the construction can now proceed. The documents are being prepared for contract execution, and we will ensure all required paperwork is completed and that a preconstruction meeting is scheduled.  Mayor Stovall also noted that the town is still seeking gap funding, as discussed in January, but that the project will proceed. 

Mayor Stovall informed the board that the Civic Meeting is scheduled for tomorrow at 6:00 p.m. to discuss and plan for spring and summer projects, including the celebration of the John Penn Stovall Harvest Festival which is scheduled for October 3, 2026. 

Mayor’s Coin 

Mayor Stovall recognized Teresa McGhee, principal of Stovall Shaw Elementary School, for her faithfulness and commitment to the students at Stovall Shaw Elementary with the Mayor’s Coin. 

Police Report 

Chief Williams gave an activity report for the Stovall Police Department for the month from February 10, 2026, to March 10, 2026. 

Activity was as follows: 

· 449 Miles of patrol 

· 5 Citations 

· 3 Reports 

· 0 Arrest 

· 8 Warnings 

Chief Williams informed the board that Officer Workman is in training and should be back patrolling the streets soon. 

Water Report 

Commissioner Rivenbark presented the water report and stated that Oxford billed the town for 1,969,000 gallons of water, Stovall bills customers for 685,489 gallons, and February flushing used 164,500 gallons. 

Approval Minutes 

A motion was made by Commissioner Hughes and seconded by Commissioner Barker to approve the minutes of March 10, 2026. Motion carried unanimously. 

Old Business 

Mayor Stovall addressed the board, stating that there was no old business to address. 

New Business 

Update on the Town Map 

Commissioner Hughes informed the board that the Town needs to update the town’s zoning map. Ken Krulik, who works with the Kerr-Tar Regional Council of Governments, will charge $60/hr. and total cost not to exceed $3,600 to update the Town’s zoning map and create a digital/GIS-based map for the Town. 

The Board Members reviewed (DRAFT):  

Technical Assistance Services Agreement 

By And Between 

Town of Stovall 

& 

Kerr-Tar Regional Council of Governments 

THIS AGREEMENT entered into this ____of March 2026 by and between the Town of Stovall, PO Box 100, Stovall NC 27582 (herein after called the Town) and Kerr Tar Regional Council of Governments, P. O. Box 709, Henderson, NC 27536 (herein after called the “COG”). It is hereby witnessed that: 

WHEREAS, the Town desires to enter into an agreement with the COG and the COG with the Town for the COG to provide planning technical assistance services for the Town as described in Section I. 

NOW THEREFORE, the parties hereto mutually agree as follows: 

I. SCOPE OF SERVICES 

The COG staff will provide the scope of services necessary to timely; professionally & substantially provide GIS services to update the Town’s official zoning map. Coordination of all activities involved in the development of and performance will include, but not be limited to, the following: 

· Research – review COG/County GIS databases (GIS Shapefiles) 

· Download GIS databases as need to edit 

· In-house (COG) GIS work to edit shapefiles/match with the official zoning map 

· Coordinate with Town for verification for zoning districts on map 

· Coordinate with Granville County GIS/Planning Department to transfer GIS data 

· Provide printed maps for the Town 

· To perform other services and duties as mutually agreed upon by both the Town and COG in writing which may include email formal written Amendment(s) to this contract or letter or electronic mail correspondence. 

II. SERVICES PROVIDED BY THE TOWN 

The Town shall provide a site for meetings, assist with the collection of relevant and necessary information and share such information with the COG, distribute any documents to other agencies, 

organizations as appropriate, and provide access to office space for COG staff/contractor when working at the Town under this agreement. 

III. TIME OF PERFORMANCE 

The services outlined herein shall begin on _____, and continue until such time as services are no longer required by the Town. The Town or COG may terminate this agreement by providing 10 days written notice to the other party. 

IV. COMPENSATION & FEE SCHEDULE 

Compensation for the technical assistance services as outlined in Section I shall be made payable to the COG and shall be for actual expenses, including but not limited to staff time and mileage. Hourly rate is $60/hour and IRS mileage rates apply. Total costs not to exceed $3,600 

V. METHOD OF PAYMENT 

Payment requests for services rendered will be invoiced monthly on a cost reimbursement basis and payment is due within 30 days of the date of the invoice. 

VI. PRIMARY CONTACTS 

Primary Contacts for the coordination of work under this contract shall be Planning Contractor, Ken Krulik on behalf of the COG and _______________ on behalf of the Town. 

VII. WORK PRODUCT 

All materials produced by the COG’s employees assigned to the Town shall be the property of the Town and shall be filed on-site in the offices of the Town. The COG shall be entitled to retain copies, both electronic and paper, of any work products prepared for the benefit of the Town. The COG shall not copyright any work products on behalf of the Town; however, the COG shall retain the right to utilize work products, or any portion thereof, for providing similar services. 

VIII. PROGRESS REPORTING 

The COG shall communicate progress of work performed to the Town periodically or as needed. 

IX. LIABILITY 

The personnel assigned to the Town are acting as contracted agents of the Town and no liability is implied or assumed for actions on behalf of the administration, appointed officials and/or elected officials of the Town. General liability insurance and professional liability (errors and omissions) policies shall be maintained by the COG for the work to be performed under this Agreement. The COG shall further indemnify and hold the Town harmless from any claims by COG employees/contractors. 

A motion was made by Commissioner Rivenbark and seconded by Commissioner Barker to approve the agreement between the Town of Stovall and the Kerr-Tar Regional of Governments. Motion carried unanimously. 

Opening Bathroom at the Park 

Commissioner Sneed informed the board that he had recommended reopening the bathroom. According to the budget, the bathroom at the park will reopen on April 1, 2026.  Mayor Stovall emphasized that the board should attend the budget workshop when scheduled. 

Commissioner Vacancy Seat 

Commissioner Rivenbark advised the board to make an informed and responsible decision in filling the vacant seat. After discussion, the board voted to use a ballot process to select the commissioner to fill the seat that is both fair and accurate. Commissioner Barker proposed that board members publicly announce their interest in the commissioner vacancy, set a clear application deadline, and require a cover letter or resume. All Commissioners agreed on the procedure for selection of the vacant commissioner seat. 

Public Comment 

Mayor Stovall recognized Tonya Sneed, who introduced herself and expressed her appreciation to the board for their support and votes for the County Board seat in our district.   

Mayor Stovall recognized Tangenika Bullock, who introduced herself and informed the board that her water had been cut off due to her failure to pay her bill. She explained that she made two payments, one in January and another in February, but her service was disconnected because she did not sign the payment plan and did not pay her bill in full. Ms. Bullock stated that she should not have to pay for water she did not use, as she had not been home during the time in question. She further informed the board that a town worker rechecked the meter readings. She looked but did not find a leak. 

Executive Session 

A motion was made by Commissioner Sneed and seconded by Commissioner Barker to approve going into executive session.  Purpose of Town property disposition and or acquisition. 

A motion was made by Commissioner Rivenbark and seconded by Commissioner Sneed to approve going out of executive session. 

A motion to adjourn was made by Commissioner Barker and seconded by Commissioner Rivenbark.  The motion was approved.  Motion carried unanimously.  

____________________________________ 

Jeffrey G. Stovall, Mayor                           Date 

____________________________________ 

Ummala Rowley, Town Clerk                    Date