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REQUEST FOR QUALIFICATIONS  

On-Call General Engineering Services for the Town of Stovall

jparrott@stovallnc.org          www.stovallnc.org

____________________________________________________________________________________________________________ 

Summary:                Request for Qualifications (RFQ) from qualified professional engineering firms for on call engineering services pertaining to the Town of Stovall’s water distribution system, and wastewater as deemed necessary. Services shall also include but are not limited to engineering, procurement, inspection of utility systems, surveying, and civil engineering.

Direct Inquiries To:              Janet C. Parrott- jparrott@stovallnc.org     

RFQ Publication Date:         9:00 am- Friday, May 12, 2023

Proposal Deadline:                5:00 pm Friday June 2, 2023

Delivery of Submissions:      Physical copies of the submissions are not required for this Request for Qualifications. All Statement of Qualifications shall be submitted electronically to Janet C. Parrott, Town Administrator jparrott@stovallnc.org

Project Information

The Town of Stovall is requesting qualifications (RFQ) from qualified professional engineering firms to assist the Town with Water Utilities, Wastewater Utilities and Water/Sewer planning grants.

  1. Water Distribution System

Work under this category will include the typical professional services associated with public water distribution system projects including, but not limited to, distribution mains, transmission mains, booster stations, ground storage, and elevated tanks. These include but are not limited to project management, project development, budgeting, engineering analysis and studies, surveying, preliminary design, detailed design, permitting, subsurface utility engineering, geotechnical engineering, stakeholder coordination, easement and real property mapping and acquisition, preparation of construction documents, construction management, construction observation, preparation of as built drawings and documentation, project closeout, and other professional services as needed to meet the Town’s goals.

​   2. Wastewater Collection System and Treatment Facilities

Work under this category will include the typical professional services associated with public wastewater collection system projects including, but not limited to, collection system piping, structures, pumping systems (tanks and/or wet wells and pressurized force main), and wastewater treatment facilities. These include but are not limited to project management, project development, budgeting, engineering analysis and studies, surveying, preliminary design, detailed design, permitting, subsurface utility engineering, geotechnical engineering, stakeholder coordination, easement and real property mapping and acquisition, preparation of construction documents, construction management, construction observation, preparation of as built drawings and documentation, project closeout, and other professional services as needed to meet the Town’s goals.

​   3.  Administrative

Work under this category will include the typical professional engineering services of a general nature that may overlap with some or all the other categories. Services under this category may include, but are not limited to, program management, engineering plan reviews, rate studies, system development fee studies, long range planning, GIS assistance, grant and loan assistance, delegated local permitting authority, and other professional services as may be needed to meet the Town’s goals.

Scope of Work

The Town of Stovall anticipates selecting one or more firms to provide services. Upon selection of this firm, the firm shall provide the Town with a written proposal each time work is requested by the Town. The Town makes no guarantee of specific volume of work or a total contracted amount arising from this solicitation.

Submittal Instructions and Requirements

Instructions

Interested firms are invited to submit their qualifications for consideration. The submittal should contain at a minimum, the information requested in “Submittal Requirements” below. Firms shall submit one (1) electronic PDF copy of the completed proposal via email to Janet C. Parrott, Town Administrator, jparrott@stovallnc.org, by June 2, 2023 at 5:00 P.M.

The submittal deadline is absolute. Prospective firms and individuals must ensure the Statement of Qualifications is received by the due date and time. Late submittals will not be considered. Statement of Qualifications received after the due date and time will not be accepted or considered and will be returned to the sender without review.

The RFQ may be downloaded from the Town of Stovall’s web page. Note that failure to notify the town that you have downloaded an RFQ will preclude you from receiving updates or amendments, if issued.

RFQ Questions

Questions regarding this RFQ may be directed to Janet C. Parrott, Town Administrator, jparrott@stovallnc.org The deadline to receive questions regarding the RFQ is May 26, 2023 and final responses will be posted by May 31, 2023.

Submittal Requirements

Any firm that would like to be considered for this project must submit the following information as part of their statement of qualifications:

  • A signed cover letter from a principal in the firm expressing interest in the project and certifying that sufficient resources in personnel, equipment, and time are available and can be committed to this project.

  • Organizational chart identifying the primary project contact and key members of the proposed team, their responsibilities/title, resumes/biographies, and experience with this type of project.

  • Description of similar projects that demonstrate experience related to the technical aspects of the scope of work; include previous project experience working with a government agency within the past five (5) years.

  • Firm’s standard billing rate sheet.

  • Any other information you feel answers the question “Why should the Town of Stovall select my firm?”

Fees will be negotiated as a part of the contract negotiation process after a firm is selected.

Selection Procedure

In order to be considered firms must meet the following criteria:

  • Firm must be properly registered with the Office of the Secretary of State of North Carolina.

  • Firm must be properly registered with the North Carolina Board of Registration for Professional Engineers and Land Surveyors.

  • Firm must employ at least one (1) North Carolina Registered Professional Engineer in responsible charge of the work anticipated as a result of this solicitation.

 

Evaluation Criteria

The following criteria will be utilized to select a firm(s):

 

  • Qualifications, certifications, and abilities of key staff identified in the Proposal package as demonstrated by performance/role in projects of a similar nature.

  • Responsiveness to the RFQ and firm’s approach to the project’s scope.

  • Clearly established capacity to complete scope of work on a timely basis.

Additional Information

Public Records

Upon receipt by the Town of Stovall, your Qualifications Package is considered a public record except from material that qualifies as “Trade Secret” information under N.C. General Statute 66-152 and 132-1.2. Your Qualifications Package will be reviewed by the Selection Committee, as well as other staff and members of the general public who submit a public record request. To properly designate material as a trade secret under these circumstances, each firm must take the following precautions: any trade secrets submitted by a firm should be marked “Trade Secret – Confidential and Proprietary Information- Do not disclose Except for the Purpose of Evaluating this Qualifications Package,” on each page of the trade secret materials contained.

 

In submitting a Qualifications Package, each firm agrees that the Town of Stovall may reveal any trade secret materials contained in such response to all staff and town officials involved in the selection process and to any outside consultant or other third parties who serve on the Selection Committee. Furthermore, each firm agrees to indemnify and hold harmless the town and each of its officers, employees and agents from costs, damages, and expenses incurred in connection with refusing to disclose any material that the firm has designated as a trade secret. Any firm that designates its entire Qualifications Package as a trade secret may be disqualified from the selection process.

Conditions, Clarifications and Reservations

 

The town reserves the sole discretion and right to (1) reject any or all responses, (2) waive informalities in a response, (3) select a firm that has submitted a fully responsive Statement of Qualifications and who is determined by the town to be a professional, qualified firm to be in the best interest of the town, or (4) take whatever action or make whatever decision it determines to be appropriate. The Town of Stovall assumes no obligation in this general solicitation of Statements of Qualifications and all costs and expenses of responding to this RFQ shall be borne by the interested firms or individuals.

Equal Employment Opportunity

 

All firms will be required to follow Federal Equal Employment Opportunity Commission (EEOC) policies. The Town will require that the successful firm(s) offer equal employment opportunity to all persons without regard to race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age. Firms and any sub-consultants with offices in North Carolina which are paying unemployment and income taxes in North Carolina will be granted preference over those firms that do not.

Minority Businesses (MBE) or Disadvantaged Businesses (DBE)

Minority Businesses Enterprises (MBEs), Disadvantaged Business Enterprises (DBEs) and other small businesses in North Carolina shall have the opportunity to compete fairly in contracts financed in whole or in part with public funds. Consistent with this policy, The Town of Stovall will not allow any person or business to be excluded from participation in, denied the benefits of, or otherwise be discriminated against in connection with the award and performance of any contract because of sex, race, religion, or national origin. The Town of Stovall will undertake a good faith effort to notify minority firms.

Drug-Free Workplace

During the performance of this Request, the selected firm(s) agree(s) to provide a drug-free workplace for its employees; post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or any illegal drug is prohibited in the workplace; specify the actions that will be taken against employees for violations of such prohibition; and state in all solicitations or advertisements for employees placed by or on behalf of the firm that the firm maintains a drug-free workplace.

For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a firm, the employees of which are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or any illegal drug during the performance of the Request.

Insurance Requirements

During the performance of this request, the selected firm(s) need to maintain the following insurance limits:

  • Worker’s Compensation - $500,000

  • General Liability - $2,000,000

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