May 2021 Meeting Minutes

The regular monthly meeting of the Mayor and the Board of Commissioners was held on May 11, 2021 at the Stovall Town Hall at 6:00 pm Mayor Janet C. Parrott present and presiding Board Members Present: Commissioner Dale Hughes, Commissioner Carl Roberts, Commissioner Ricky Sneed, Commissioner Mike Williford Absent: Commissioner Doug Lunsford Jr. Clerk Present: Sandra B. Williford Police Chief Present: Craig Williams Invocation: Commissioner Ricky Sneed began the meeting with an opening prayer Yard of the Month: Mayor Parrott stated that she was awarding Pete and Teresa Rose of 412 Pine St. with the Yard of the Month. Approval of Minutes: Commissioner Dale Hughes pointed out a typographical error where a commissioner’s name was omitted. With that correction being made, Commissioner Mike Williford made a motion to accept and approve the April minutes. Commissioner Carl Roberts seconded the motion. The motion carried unanimously. Police Report: Police Chief Craig Williams gave an activity for the Police Dept. Activity for the month was as follows: 375 miles of patrol 6 reports 2 citations Water Report: With Commissioner Lunsford being absent, no water report was given. Trucks on Town Streets: Mayor Parrott stated that she would find out from Oxford’s Mayor how the City of Oxford handles large trucks on Town streets. Cemetery: Commissioner Dale Hughes proposed some changes to the language in the Cemetery Policy. The current policy is written as follows: “Due to the limited space now available and the cost associated with the town for maintenance and upkeep, spaces are available for Town of Stovall citizens and their immediate family members. Immediate family members are determined as husband, wife, mother, father, child, grandchild, brother or sister if unmarried. If immediate family members do not reside in town limits at time, then the cost will be ___ per grave.” The proposed policy change is written as follows: “Due to the unlimited space now available and the cost associated with the town for maintenance and upkeep, spaces are available for Town of Stovall citizens, their immediate family members and the immediate family members of the interred. Immediate family members are determined as husband, wife, widow, widower, mother, father, child, grandchild, brother, or sister if unmarried. If immediate family members do not reside in town limits at time, then the cost will be ____ per grave.” Commissioner Hughes made a motion to accept and approve the proposed changes. With no second, the motion died. Hazard Mitigation Plan: The following Resolution was presented to the Board: RESOLUTION ADOPTING TAR RIVER REGIONAL HAZARD MITIGATION PLAN WHEREAS, the citizens and property within the Town of Stovall are subject to the effects of natural hazards that pose threats to lives and cause damage to property, and with the knowledge and experience that certain areas of the county are particularly vulnerable to drought, extreme heat, hailstorm, hurricane and tropical storm, lightning, thunderstorm wind/high wind, tornado, winter storm and freeze, flood, hazardous material incident, and wildfire; and WHEREAS, the Granville County desires to seek ways to mitigate the impact of identified hazard risks; and WHEREAS, the Legislature of the State of North Carolina has in Part 6, Article 21 of Chapter 143; Parts 3, 5, and 8 of Article 19 of Chapter 160A; and Article 8 of Chapter 160A of the North Carolina General Statutes, delegated to local governmental units the responsibility to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry; and WHEREAS, the Legislature of the State of North Carolina has enacted General Statute Section 166A-19.41 (State emergency assistance funds) which provides that for a state of emergency declared pursuant to G.S. 166A-19.20(a) after the deadline established by the Federal Emergency Management Agency pursuant to the Disaster Mitigation Act of 2002, P.L. 106-390, the eligible entity shall have a hazard mitigation plan approved pursuant to the Stafford Act; and. WHEREAS, Section 322 of the Federal Disaster Mitigation Act of 2000 states that local governments must develop an All-Hazards Mitigation Plan in order to be eligible to receive future Hazard Mitigation Grant Program Funds and other disaster-related assistance funding and that said Plan must be updated and adopted within a five year cycle; and WHEREAS, Granville County has performed a comprehensive review and evaluation of each section of the previously approved Hazard Mitigation Plan and has updated the said plan as required under regulations at 44 CFR Part 201 and according to guidance issued by the Federal Emergency Management Agency and the North Carolina Division of Emergency Management. WHEREAS, it is the intent of the Board of Commissioners of Stovall to fulfill this obligation in order that the County will be eligible for federal and state assistance in the event that a state of disaster is declared for a hazard event affecting the County; NOW, THEREFORE, be it resolved that the Board of Commissioners of the Town of Stovall hereby: 1. Adopts the Tar River Regional Hazard Mitigation Plan. 2. Vests Granville County Emergency Management with the responsibility, authority, and the means to: Inform all concerned parties of this action. Cooperate with Federal, State and local agencies and private firms which undertake to study, survey, and map and identify floodplain areas, and cooperate with neighboring communities with respect to management of adjoining floodplain areas in order to prevent exacerbation of existing hazard impacts. 3. Appoints Granville County Emergency Management to assure that the Hazard Mitigation Plan is reviewed annually, and every five years as specified in the Plan to assure that the Plan is in compliance with all State and Federal regulations and that any needed revisions or amendments to the Plan are developed and presented to the Stovall Board of Commissioners for consideration. 4. Agrees to take such other official action as may be reasonably necessary to carry out the objectives of the Hazard Mitigation Plan. Adopted this the 11th day of May 2021. ___________________________________ Janet C. Parrott Mayor, Town of Stovall Attest: ____________________________ Sandra B. Williford, Clerk Stovall Board of Commissioners Commissioner Mike Williford made a motion to approve and adopt the Resolution as written. Commissioner Ricky Sneed seconded the motion. The motion carried unanimously. Budget Amendments: Commissioner Williford reviewed some budget amendments with the Board. Commissioner Ricky Sneed made a motion to approve and accept the amended general fund budget with a balance of $288,765.00 and the amended water fund budget with a balance of $262,257.00. Commissioner Carl Roberts seconded the motion. The motion carried unanimously. Adjournment: There being no further business, Commissioner Hughes made a motion to adjourn the meeting. Commissioner Sneed seconded the motion. The motion carried unanimously. ______________________________ Mayor Janet C. Parrott _______________________________ Clerk Sandra B. Williford