April 2021 Meeting Minutes
The regular monthly meeting of the Mayor and the Board of Commissioners was held on April 13, 2021 at the Stovall Town Hall at 6:00 pm
Mayor Janet C. Parrott present and presiding
Board Members Present: Commissioner Dale Hughes, Commissioner Doug Lunsford Jr., Commissioner Carl Roberts, Commissioner Ricky Sneed, Commissioner Mike Williford
Police Chief Present: Craig Williams
Clerk Present: Sandra B. Williford
Invocation: Commissioner Ricky Sneed began the meeting with an opening prayer
Approval of Minutes: Commissioner Doug Lunsford Jr. asked that the discussion about Covid pay be clarified. Commissioner Hughes stated that he had dug a trench to redirect rain water flow on Roberts St. With those corrections being made, Commissioner Williford made a motion to approve the March minutes. Commissioner Sneed seconded the motion. The motion carried unanimously.
Water Report: Commissioner Lunsford stated that there was a 7 day difference in Oxford’s meter reading and Stovall’s meter reading. Therefore, estimating the amount of water not accounted for wasn’t possible.
Police Report: Chief Craig Williams gave an activity report for the Police Dept. for the month. Activity was as follows:
326 miles of patrol
Chief Williams suggested that the Board consider an ordinance prohibiting large trucks on Town streets. He reported to the Board that a Dollar General truck had done some damage to the road side on Railroad St. It was suggested that Mayor Parrott prepare an ordinance for consideration at the May meeting.
Stovall Cemetery/Sale of Plots: The Stovall Memorial Cemetery sale of Grave or Plot Deed Policy was reviewed. Commissioner Williford suggested accepting the policy as is currently written. Commissioner Hughes didn’t agree with parts of the policy, and he stated he would bring suggestions for changes to the May meeting.
Grant Resolution: Mayor Parrott proposed a resolution to apply for a grant to assist in improvements in the water system. The Resolution reads as follows:
RESOLUTION BY GOVERNING BODY OF APPLICANT
WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina Water Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction drinking water treatment works, and/or drinking water distribution system, and
WHEREAS, The Town of Stovall has need for and intends to construct a drinking water distribution system project described as Water Tank, Water Main, and Associated Improvements project, and
WHEREAS, The Town of Stovall intends to request state loan or grant assistance for the project,
NOW THEREFORE BE IT RESOLVED, BY THE BOARD OF COMMISSIONERS OF THE TOWN OF STOVALL:
That the Town of Stovall, the Applicant, will arrange financing for all remaining costs of the project, if approved for a State loan or grant award.
That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the debt.
That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasure, upon failure to the Town of Stovall to make scheduled repayment of the loan, to withhold from the Town of Stovall any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan.
That the Applicant will provide for efficient operation and maintenance of the project on completion of construction thereof.
That Janet Parrott, Mayor, the authorized official and successors so title is hereby authorized to execute and file an application on behalf of the applicant with the State of North Carolina for a (loan or grant) to aid in the construction of the project described above.
That the Authorized Official, and successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application of the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application.
That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulation, and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto.
Adopted this the 13th of April 2021 at Stovall, North Carolina.
Mayor, Town of Stovall
Commissioner Mike Williford made a motion to approve and adopt the Resolution. Commissioner Ricky Sneed seconded the motion. The motion carried unanimously.
Support of Kerr Lake Regional Water Plant: Mayor Parrott stated that Kerr Lake Regional Water was asking for a Resolution of support for the renovation and expansion of the Kerr Lake Regional Water Treatment Plant. There were some concerns about whether the expansion would be beneficial to Stovall and rates being raised due to the costs of expansions. Commissioner Carl Roberts made a motion to approve and adopt the Resolution of support. Commissioner Ricky Sneed seconded the motion. Commissioner Williford voted to approve and adopt the Resolution. Commissioner Hughes and Commissioner Lunsford voted against the Resolution. The Resolution was approved and adopted with 3 out of 5 votes. The Resolution reads as follows:
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE TOWN OF STOVALL SUPPORTING THE RENOVATION AND EXPANSION OF THE KERR LAKE REGIONAL WATER TREATMENT PLANT
WHEREAS, the United States Congress may award Federal grants to assist in the financing of essential public infrastructure projects; and
WHEREAS, the City of Oxford, along with its partners, the City of Henderson and the County of Warren, intends to update and expand the Kerr Lake Regional Water Treatment Plant; and
WHEREAS, the City of Oxford, the City of Henderson and the County of Warren are investing in the future of this region of the State of North Carolina through the provision of potable water by expanding the Kerr Lake Regional Water Treatment Plant by doubling the capacity to 20 million gallons per day; and
WHEREAS, the Kerr Lake Regional Water Treatment Plant also provides water to the County of Franklin and the Town of Stovall; and
WHEREAS, investing in this rural regional infrastructure project is essential to the Kerr Lake Regional Water System Partners and their customers to maintain and expand economic competitiveness and opportunity and quality of life for all who reside in this region; and
WHEREAS, the funding provided by the United States Congress via the Community Project Funding Program is critical to assist the Kerr Lake Regional Water System in filling the remaining gap in needed funds to commence and complete this essential regional infrastructure project.
NOW, THERFORE, BE IT HEREBY RESOLVED, by the Board of Commissioners of the Town of Stovall on this 13th day of April 2021, that the Board of Commissioners of the Town of Stovall does hereby fully support the Kerr Lake Regional Water System Water Treatment Plant Renovation and Expansion Project.
Approved in open session on this the 13th day of April, 2021.
Janet Parrott, Mayor Attest:
Sandra B. Williford, Clerk
Railroad St. S./Potholes: Commissioner Mike Williford shared his concerns about the potholes on Railroad St. South. It was decided that Dylan should repair them.
Stovall Clean Up Day: Commissioner Hughes requested that a date be set for a clean-up day. He suggested advertising with fliers and asked that Commissioners share the information with neighbors and local churches. The date was set for May 29th, 2021 at 9:00 am.
Planning/Zoning Meeting: A planning meeting with the Board of Commissioners and the Zoning Committee was scheduled for May 18, 2021 at 6:30 pm.
Budget Retreat: A budget retreat was scheduled for May 13, 2021 at 6:00 pm. Commissioner Williford asked that Commissioners bring budget proposals for discussion.
Park Bathroom: Commissioner Sneed stated that the bathroom at the park needed cleaning. The initial cleaning had already been approved at a cost of $100.00. Commissioner Hughes made a motion to hire Tidy Lady to clean the bathrooms once a week for $40.00 per week. Commissioner Williford seconded the motion. The motion carried unanimously.
Adjournment: There being no further business, Commissioner Williford made a motion that the meeting be adjourned. Commissioner Sneed seconded the motion. The motion carried unanimously.
Mayor Janet C. Parrott
Clerk, Sandra B. Williford