The regular monthly meeting of the Mayor and the Board of Commissioners was held on August 9, 2022 at the Stovall Town Hall at 6:00 pm
Mayor Mike Williford present and presiding
Board Members Present: Commissioner Doug Lunsford, Commissioner Carl Roberts, Commissioner Ricky Sneed
Administrator Present: Janet C. Parrott
Police Chief Present: Craig Williams
Clerk Present: Sandra B. Williford
Call to Order: Mayor Williford called the meeting to order followed by the Pledge of Allegiance
Invocation: Commissioner Sneed led in an opening prayer
Oath of Office: Jeffrey Stovall was sworn in as a Commissioner with the Oath of Office by the Town Clerk
Mayor’s Update: The buyer that was interested in land has rejected the Town’s offer. Storm drain cover on Durham St. has been repaired. Maintenance building has been painted, but the Board will need to find someone else to do the staining at the park. The Kerr-Tar COG Annual Banquet will be held on September 22nd at 6:30 pm. Those attending will need to be registered by September 6th. All commissioners confirmed that they will be attending. A budget meeting is scheduled for September 20th at 6:00 pm.
Approval of Minutes: Commissioner Lunsford made a motion to accept and approve the July 2022 minutes as submitted. Commissioner Roberts seconded the motion. The motion carried unanimously.
Water Report: Commissioner Lunsford reported a 28 ½ % loss for the month.
Police Report: Chief Craig Williams gave an activity report for the police dept. for the month. Activity was as follows:
· 230 miles of patrol
· 6 reports
· 1 citation
· 1 criminal summons
Chief Williams informed the Board that Officer Steve Hayes would be retiring in December. He also stated that the cost to add another part-time officer now for 10 hours per week at $16.00 per hour would be $9,156.48 per year. Mayor Williford suggested that this be discussed at the budget meeting in September. Subject is tabled.
Ditches/Taylor St.: Commissioner Lunsford addressed stopped up ditch pipes on Town streets. Commissioner Stovall will check with the Stovall Fire Dept. to see if they are interested in helping and will also contact NCDOT for possible solutions. This will be addressed again during the budget meeting.
ARP Resolutions: The Program Income Policy was reviewed and reads as follows:
TOWN OF STOVALL
PROGRAM INCOME POLICY
I. PURPOSE
Programs conducted by non-Federal entities, such as the Town of Stovall, are encouraged to earn income to offset program costs where appropriate.
II. DEFINITION
Program income means gross income earned by the non-Federal entity that is directly generated by a supported activity earned as a result of the Federal award during the period of performance except as provided in CFR 200.307.
Program income includes but is not limited to income from fees for services performed, the use of rental or real or personal property acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, license fees and royalties on patents and copyrights and principal and interest on loans made with Federal award funds. Interest earned on advances of Federal funds is not program income. Except as otherwise provided in Federal statutes, regulations, or the terms and conditions of the Federal award, program income does not include rebates, credits, discounts, and interest earned on any of them.
III. USE OF PROGRAM INCOME
If the award agency does not specify in its regulations or in the terms and conditions of an award or give prior approval of how program income is to be used, Option 1 below applies to all program income generated by the award. These funds must be used to further project directives and in accordance with the terms and conditions of the award.
The Federal agency may specify other program income use. Refer to the terms and conditions of the award for information specific to the project. The three options for use of program income described in federal regulations are:
Option 1 – Added to the award and used for purposes and under the conditions of the award.
Option 2 – Deducted from the total project allowable cost in determining the net allowable costs on which the federal share of costs is based.
Option 3 – With sponsor prior approval, used to meet the cost sharing or matching requirements of the award.
Unless specified in the terms and conditions of an award, there are no Federal requirements for use of program income earned after the period of performance. The Federal government may negotiate agreements regarding these funds as a part of the closeout process.
IV. REPORTING
The Town if required to, will report program income generated during the performance of the sponsored project. The Finance Department will assign an accounting code for program income at the time of the application process, if required.
V. FEDERAL REGULATIONS
This policy reflects the provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2CFR Part 200, otherwise referred to as the Uniform Guidance (UG). The UG became effective as of August 9, 2022, and all awards issued on or after this date must be managed in accordance with its provision. It is important to verify the applicable regulations for an individual award, which may be found in the Award Notice issued by the funding agency.
These guidelines pertain to Federally sponsored projects and may be used as guidance for all sponsors unless specifically addressed in a non-federal sponsor’s policies and/or procedures.
Adopted: This the 9th day August 2022.
ATTTEST: ___________________________________
Sandra W. Williford, Clerk
Commissioner Roberts made a motion to approve and adopt the resolution. Commissioner Lunsford seconded the motion. The motion carried unanimously. The Policy for Allowable Costs and Cost Principles was tabled.
Mulch for Park: Commissioner Sneed presented the Board with quotes for mulch for the playground area at the park. PalletOne SoftOne Playground Mulch quoted $1,779.00 + tax for the mulch. Keith Pettiford quoted $1,360.00 for spreading the mulch and turning over the existing mulch. The total cost will be $3,139.00. Commissioner Roberts made a motion to accept the quotes as submitted. Commissioner Sneed seconded the motion. The motion carried unanimously.
Adjournment: There being no further business, Commissioner Lunsford made a motion to adjourn. Commissioner Sneed seconded the motion. The motion carried unanimously.
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Mayor Michael S. Williford
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Clerk Sandra B. Williford